Fleet FilesFleet Files / Truck inspection app
Truck inspection app for pre-trip and post-trip.
A digital vehicle inspection app for commercial trucks. Drivers do the daily check on their phone, and you see every defect until it is fixed.
For iPhone and iPad. Drivers can also use any web browser, Android included.
- The DOT pre-trip checklist, ready to use
- Photos, notes and a signature
- Saves with no signal
How a pre-trip inspection goes
Pick the truck
Drivers see the trucks assigned to them. The app shows that truck’s last inspection and any defects still open.
Go down the checklist
Eleven parts, from service brakes to emergency equipment. Enter the odometer, mark a defect, add a photo and a note, then sign.
The office follows up
The owner and admins are notified when a driver reports a defect. Mark it repaired, with who fixed it and when.
The DOT pre-trip inspection checklist in the app
The same eleven parts for a pre-trip and a post-trip inspection, as named in 49 CFR 392.7 and 396.11(a)(1). A driver marks each one, and can mark the whole list at once when nothing is wrong.
- Service brakes, including trailer brake connections
- Parking brake
- Steering mechanism
- Lighting devices and reflectors
- Tires
- Horn
- Windshield wipers
- Rear-vision mirrors
- Coupling devices
- Wheels and rims
- Emergency equipment
Each saved inspection is a daily vehicle inspection report for that truck: date, odometer, the checklist, photos and notes, and the driver’s signature.
What the app does during an inspection
Saves with no signal
An inspection is saved on the device and syncs when the phone is back online.
Photos and notes
A picture of the defect and a line about it, attached to the report.
Signed on the phone
The driver signs the report on screen when the inspection is done.
Open defects stay open
The next driver sees what was reported, and the office sees it until it is marked repaired.
Any phone, any browser
Drivers without an iPhone inspect from a web browser with their own private code.
Truck dates too
Annual inspections, registration and scheduled maintenance are tracked for every truck, with reminders.
Before you download
Can drivers inspect without an iPhone?
Yes. The drivers you invite can inspect from a web browser on any phone, Android included. Each driver connects with their own private code; there is nothing to download.
Does it work with no signal?
Yes. An inspection is saved on the device, even with no signal, and syncs when the phone is back online.
What happens when a driver reports a defect?
The owner and admins get a notification. The defect stays open on that truck, and shows to the next driver before a pre-trip, until someone marks it repaired with who fixed it and when.
Is it free?
No. Fleet Files needs a subscription, and the drivers you invite are covered by it. If you only want a paper form, Ledger Road has a free printable DVIR form.
Is this a CDL pre-trip inspection test app?
No. Fleet Files is for carriers and their drivers recording inspections on their own trucks. It does not teach or score the CDL skills test.
Is it only for inspections?
No. The same app keeps driver qualification files, truck registration and maintenance dates, short-haul time records and reminders for what is coming due.
The checklist follows 49 CFR 392.7 and 396.11. For the rule itself, see Ledger Road’s guide to DVIR requirements. Fleet Files is a record-keeping tool and does not provide legal advice.
Take a look at Fleet Files.
Your fleet’s paperwork, ready when you need it.
For iPhone and iPad. Subscription required.